Prioritizing Security in Your Business
Security is a crucial aspect of running a small business. With Google Workspace, small businesses, ranging from 1 to 100 users, can implement practical security measures even without a dedicated IT administrator
Strengthening Account Security
Unique Passwords: Your First Line of Defense
Encourage the use of unique, complex passwords for all user and admin accounts to mitigate the risk of unauthorized access.
Two-Step Verification (2SV): An Extra Layer of Protection
Implement 2SV for admins and users handling sensitive data, such as financial records, to ensure additional security against unauthorized access.
Recovery Strategies: Preparing for the Unexpected
Account Recovery Information
Ensure that admins have recovery information linked to their accounts, enabling password recovery through phone, text, or email.
Backup Codes for 2SV
Generate and securely store backup codes for 2SV. These are crucial if a user loses access to their primary 2SV method.
Administrative Account Management
Creating a Backup Super Admin Account
Establish more than one super admin account managed by different individuals to maintain access and control in case the primary account is compromised.
Information for Super Admin Password Reset
Keep essential account information and DNS credentials secure and accessible for identity verification and password resets.
Super Admin Account Usage
Limit super admin account usage to specific tasks and sign out afterward to reduce exposure to security risks.
Proactive Measures: Keeping Software and Communications Secure
Auto Updates for Apps and Browsers
Enable auto-updates for all applications and internet browsers to receive the latest security patches.
Enhanced Email Security Features
Activate enhanced pre-delivery message scanning in Gmail to better identify and manage phishing attempts.
Additional Screening for Malicious Files and Links
Turn on extra security checks in Gmail for attachments, links, and external images to protect against malicious content.
Preventing Email from Being Marked as Spam
Use Sender Policy Framework (SPF) to authenticate emails sent from your domain, reducing the likelihood of your emails being flagged as spam.
Data Sharing and Privacy Controls
Restricting Calendar Sharing
Limit calendar sharing with external users to essential information only, like free/busy statuses, to protect sensitive data.
Controlling File Visibility and Sharing
Set the default for newly created files to be private, requiring explicit sharing actions by the creator.
Warning Users About External File Sharing
Implement warnings for users when they attempt to share files with external parties, prompting them to confirm their intent.
Get Started Today
We help businesses of all shapes and sizes follow these security best practices.
These strategies form a robust security framework for small businesses using Google Workspace, helping protect critical business data and maintain operational integrity. Implementing these steps can significantly enhance your organization's security posture, ensuring that your hard work remains safeguarded against evolving digital threats.
Are you a Super Admin looking for a deep dive into Google Workspace security? Check out September's deep dive!
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