Admin Control & User My Drive File Ownership Management
Many organization’s User My Drives are cluttered with files that can only be seen and managed by the Owner, making administration difficult if not impossible. Or maybe you need to grant ownership of critical documents to new employees while retaining security and oversight.
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These challenges can make file management difficult, but they don’t have to be.
Using GAM (Google Apps Manager), businesses can efficiently reassign Google Drive file ownership. Combine this with rclone, and you unlock a powerful system for migrating, organizing, and securing files across cloud platforms.
What is GAM, and Why Does It Matter for My Drive File Ownership
GAM is an open-source tool that allows admins to manage Google Workspace accounts programmatically. One standout feature is its ability to change file ownership in Google Drive, enabling more robust file management.
Feature | What It Does | Why It Matters |
File Ownership Change | Reassign file/folder ownership to another user | Enables better organization, control, and compliance management. |
Bulk File Processing | Process multiple files simultaneously | Saves time, especially in large-scale migrations. |
Permissions Management | Update permissions during ownership changes | Ensures correct access levels are maintained post-transfer. |
Use Case: Improving File Management with Ownership Changes
Scenario:
An IT admin needs to clean up MyDrive data belonging to an employee who has left the company. The admin must:
Assign ownership of relevant files to a team lead.
Delete outdated or unnecessary files.
Migrate important files to a shared drive for accessibility.
Solution: Using GAM, admins can:
List all files owned by the departing user.
Reassign ownership selectively using a simple command.
Ensure file permissions align with organizational policies.
Take Cloud File Server Management Further with rclone.org
Pairing GAM with rclone creates a powerful workflow for moving data between Google Drive and other platforms like OneDrive, SharePoint, and Dropbox Business.
rclone Feature | What It Does | Real-World Application |
Cross-Platform Migration | Transfers files between cloud platforms | Consolidates data during mergers or cloud migrations. |
Synchronization | Keeps files updated across multiple services | Maintains file consistency for remote teams. |
Advanced Filtering | Selects files or folders based on criteria | Migrates only necessary or updated files, saving storage space. |
Example Workflow:
Use GAM to identify and reassign file ownership in Google Drive.
gam csv transfer_folders.csv gam user ~source_user transfer drive ~target_user select ~folder_id targetfolderid ~target_folder_id targetuserfoldername "~target_folder_name" preview
Leverage rclone to migrate selected files to Microsoft OneDrive or SharePoint for broader access.
rclone copy Google-User-MyDrive-Folders: Sharepoint:Company-Folders\
> --filter-from="folders-to-migrate.txt" \
> --drive-skip-dangling-shortcuts \
> --ignore-size \
> --ignore-checksum \
> --log-file="update-migrate2.log" \
> --log-level INFO \
> -P \
> --dry-run
Why Choose LeewardCloud for Support?
Handling MyDrive ownership changes and cloud migrations can be intricate. LeewardCloud simplifies this process with:
Free consultations to assess your file management needs.
Personalized migration plans to fit your business.
Expert troubleshooting for any issues during implementation.
Ready to streamline your file management? Contact LeewardCloud today for free support and tailored solutions to manage Google Drive ownership and integrate rclone for seamless migrations.
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